Academic and Nonacademic Misconduct
In the pursuit and achievement of all academic and professional matters, students shall act fairly and honestly. Students shall not unfairly advance their academic status by receiving or giving unauthorized aid on examination and assignments, plagiarizing materials, denying others preparatory materials, or feigning illness to postpone an examination. Students shall not falsify any documents, including medical records. Academic dishonesty (UWS 17) during any component of the course may result in a Course letter grade of F, and/or other disciplinary action as determined by the course coordinator. This includes plagiarism which is defined as “submissions of others ideas/work/papers as one’s own.” Students are referred to the PharmD Policy Handbook, Academic and Non-academic Misconduct for more information.
Accommodations for Students with Disabilities
McBurney Disability Resource Center syllabus statement: “The University of Wisconsin-Madison supports the right of all enrolled students to a full and equal educational opportunity. The Americans with Disabilities Act (ADA), Wisconsin State Statute (36.12), and UW-Madison policy (Faculty Document 1071) require that students with disabilities be reasonably accommodated in instruction and campus life. Reasonable accommodations for students with disabilities is a shared faculty and student responsibility. Students are expected to inform faculty [me] of their need for instructional accommodations by the end of the third week of the semester, or as soon as possible after a disability has been incurred or recognized. Faculty [I], will work either directly with the student [you] or in coordination with the McBurney Center to identify and provide reasonable instructional accommodations. Disability information, including instructional accommodations as part of a student’s educational record, is confidential and protected under FERPA.”
Technical Standards for Professional Students. Students must comply with the Technical Standards for Professional Students and must follow the stated process for accommodation requests.
Prior to the start of the IPPE or APPE matching process, students should discuss potential accommodations during experiential courses with the Assistant Dean for Experiential Education. Failure to provide advanced notice could result in an inability to provide accommodations or a delay in the student’s graduation date.
Background Information Disclosure Checks
Students must complete a Background Information Disclosure Check (BID) upon admission to the UW School of Pharmacy and in January of the DPH-3 year or any time there is a change in a student’s BID status. BID documents for students with a positive BID check will be sent to the students’ pharmacy practice sites. Students with a positive BID check may be denied placement at a pharmacy practice site at the discretion of the pharmacy practice site.
Class Decorum
Students are expected to be respectful, attentive, and well-mannered. Passive incivilities (e.g., lateness, inattention), disruptions (e.g., cell phone use, conversations during class), and overt incivilities (e.g., vulgarity, insulting comments, physical threats) all indicate disrespect and have no place in the classroom. It is also considered disrespectful to surf the internet instead of paying attention to the class session, especially since it may be distracting to others in the classroom. Such behavior – whether directed toward class colleagues or course staff – is not acceptable and will be dealt with as necessary.
Clinical Instructor Notification
Students must complete/update their Student Profile and contact their clinical instructor (via email, or phone) two weeks prior to the start of each rotation. This information is very valuable to the clinical instructor. If initial attempts at contacting the clinical instructor are not successful, students should attempt to contact the instructor via PHONE no later than one week prior to the assigned block.
- Student Profile. Students will complete/update their Student Profile two weeks prior to the start of each rotation. Students may access their student profile by going to the School’s website and clicking on ‘Login’ in the upper right corner. Choose ‘Clerkships’ from the table and then click on Student Profile.
- Failure to comply with this policy may result in lowering of the course grade as determined by the course coordinator.
Collaboration
We recognize that group study and discussion can substantially enhance student learning. And we recognize that subject matter covered in this course lends itself well to such group consideration. You are permitted – in fact, you are encouraged – to discuss course material with your classmates. However, with the exception of lecture notes, you are not permitted to share any materials related to course assignments, background questions, papers, or exams. This includes all draft and all finished work that you produce, in written and/or electronic form. If you have any questions regarding this policy in general or how it applies to a specific situation, you are responsible for asking the course coordinator(s) for clarification before you collaborate.
Complaints Policy and Procedure
The UW-Madison School of Pharmacy has a complaints/grievance procedure for all school courses and issues of general concern to students and/or faculty and staff. Please refer to the Complaints Policy for more information.
Diversity & Inclusion
Institutional statement on diversity: “Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.”
Dress Code
Please see the Dress Code Policy. Students must adhere to the Dress Code policy for all experiential course activities.
Email Communication
It is expected that students will check their emails on a regular basis to obtain course information. Course coordinators use email as a primary mode of communication to students. It is imperative that you check your email regularly. Faculty will respond to student emails as quickly as possible during normal work hours, Monday through Friday, 8:00 am – 5:00 pm. Students are responsible for updating their information on My UW.
Students may NOT use any Class list email address to communicate to classmates unless prior permission has been obtained from the course coordinator.
Experiential Remote Policies
Due to COVID19, students may be asked to work remotely while on experiential rotations for safety reasons. Completing experiential hours remotely presents unique circumstances and the following policies are provided in addition to the policies in the Experiential Education policies. These policies do not replace any policies provided in the Experiential Education policies or course syllabi. These policies are subject to change and new policies may be added due to the fluid situation of the pandemic.
Dress Code
Students should dress as they would for rotation during work hours. Business casual dress or scrubs are appropriate when working remotely.
Hour Log
To assure students receive credit for hours completed during the rotation, students shall complete and submit the hour log by the last day of the rotation. Of note, experiential hours are established at the direction of your preceptor. Students shall enter their name, the date for each day of the block, number of hours completed remotely or onsite (as applicable), and activities worked on for each date.
Patient Privacy
Students should ensure patient privacy when working remotely. This includes but is not limited to working in a private area, protecting E H R access information, and not maintaining identified patient information in print or digitally. Students are responsible for following UW HIPAA policies.
Site Requirements
Students are responsible for following all site requirements when working remotely. This includes site pre-activities listed on the clerkship webpage. Please check with your preceptor for other site-specific requirements.
Work Environment
Students are responsible for following all site requirements when working remotely. This includes site pre-activities listed on the clerkship webpage. Please check with your preceptor for other site-specific requirements.
Health Policy, Care Giver, and Universal Precautions
All students are required to comply with the School of Pharmacy Policies. Students must be familiar with the Universal Precautions Policy in the individual institution. If Universal Precautions training and testing is required by an institution, students must comply with those requirements. Students not in compliance with School Health Policies documentation, will have the following consequences:
- not allowed to participate in any IPPE or APPE experiences
- a half grade deduction in experiential courses
- last pick for the next IPPE or APPE sign up
Please refer to our Site Health Requirements FAQ for frequently asked questions.
HIPAA
Please refer to the full School of Pharmacy HIPAA Policy for a full understanding. In short, students will complete HIPAA training as provided by the School of Pharmacy prior to starting experiential education rotations. Students not completing HIPAA training will not be allowed to start experiential education rotations. Students may be required to do additional, HIPAA training at their rotation site. Failure to comply with HIPAA guidelines will immediately result in an incomplete course grade, or course failure, or other disciplinary action, if necessary as determined by the school.
Incidental Costs
Students are responsible for various costs that are associated with rotations. Examples of incidental costs include but are not limited to:
- Parking
- Transportation to IPPE/APPE site
- Housing
- Meals eaten while at IPPE/APPE site
- Name badge
- Immunizations / blood work
- Copying costs
- Health monitoring platform user fees
Medication Safety
While on rotations, student pharmacists are expected to follow policies and procedures relating to medication safety. Students should be familiar with the National Patient Safety Goals and the Official “Do Not Use List” of Abbreviations. Please refer to the Medication Safety Policy for further information.
Parking/Transportation
Students are responsible for contacting each clinical instructor before arriving and should inquire about parking and transportation. Students are responsible for parking and transportation costs while on PPE.
Patient Confidentiality
The patient-pharmacist relationship is dependent on the patient’s assurance that the pharmacist or student-pharmacist will not divulge sensitive information to others. Thus, patient medical records and all conversations between student and patient are considered confidential and shall not be disclosed or made available to any person not directly involved in the patient’s care. Students will maintain patient confidentiality. Students will not discuss patients on elevators or in other public places where patients or visitors are present. Students will not leave patient records in public areas (cafeteria, library, etc.). Patient records must remain located at the clinical site. Any mechanical reproduction must comply with HIPAA Guidelines. Computerized medication profiles are considered patient records and should not be used for scrap work outside the site. Failure to comply with this policy will immediately result in an incomplete course grade, or course failure, and other disciplinary action, if necessary, as determined by the course coordinator.
Patient Courtesy
Students speaking to or about patients should address them by their surname (Mr., Mrs., Ms.). If the patient prefers a first name communication, then it may be used. Students are encouraged to be inclusive and respectful of the patient’s preferences including pronouns.
Payments and PPE
Students in academic pharmacy practice experiences are not to receive payment from the rotation site per ACPE 2016 Standards. Students may not select sites where they are currently working per ACPE 2016 Standards. Students and clinical instructors will verify any conflicts of interest on the clerkship webpage prior to the start of each clerkship year and at the time of any clerkship schedule changes throughout the year.
Pharmacy Student Ratios for IPPE and APPE Students
Students and clinical instructors will abide by the ACPE student-preceptor ratios. ACPE recommends a ratio of one clinical instructor to no more than 2 APPE students and one clinical instructor to no more than 3 IPPE students.
Plagiarism
To assist you in making certain that work you submit includes proper recognition of sources that you have used, a helpful resource is Quoting and Paraphrasing Sources from the UW Writing Center’s Writer’s Handbook. It clarifies standards for using references.
Intentional plagiarism is considered academic misconduct and the consequences range from an oral reprimand to suspension or expulsion from the university. Please refer to the Plagiarism Policy for more information.
Pharmacy Practice Experience(PPE) Changes
- Pharmacy Practice Experiences Site Changes. Students may switch their PPE sites during the PPE sign up process. Only if a student has exceptional circumstances as determined by the Experiential Education Office, will changing a PPE site be considered after the PPE sign up process. A student wanting to make changes to an assigned site must first notify the Experiential Education Office as early as possible but no later than 4 weeks prior to the start of the assigned block. The student will submit a written letter to the Experiential Education Office stating their reasons for changing the site. All site changes will be done through the Experiential Education Office.
- Pharmacy Practice Experiences Block Changes. Students may switch their PPE blocks during the PPE sign up process. Only if a student has exceptional circumstances as determined by the Experiential Education Office, will changing a PPE block be considered after the PPE sign up process. A student wanting to make changes to an assigned block must first notify the Experiential Education Office as early as possible but no later than 4 weeks prior to the start of the assigned block. The student will submit a written letter to the Experiential Education Office stating their reasons for changing the block. All block changes will be done through the Experiential Education Office.
Professional Conduct
While on clinical rotations or participating in course-related activities, students will be representing the UW-Madison School of Pharmacy, the site’s pharmacy department, and the pharmacy profession. It is expected that students will put themselves in the role of a pharmacist rather than a student. It is expected that each student will be cooperative, willing to take instructions, respect patients, teaching personnel, and other health professionals while acting in a professional manner. It is expected that a student will not date a patient or any employee of the pharmacy department while on rotation. It is expected that a student will not use a cell phone for personal use during clinical rotation time (including texting). Failure to comply with this policy will result in an incomplete course grade, or course failure, or other disciplinary action, if necessary, as determined by the course coordinator. Please see the Professional Behavior Code in the School of Pharmacy Student Promotion Policy and Procedure.
Referencing Literature
All written assignments and handouts must include proper referencing according to the American Medical Association (AMA) Manual of Style available through the Ebling Library. Internet-based references will not be accepted with the exception of peer-reviewed sites such as government national guidelines and government agencies (e.g., FDA, CDC). Please note that Lexicomp and Stat!Ref are tertiary/background sources and are generally not acceptable for course assignments.
Registration
All health and HIPAA requirements must be complete before registration. Please refer to the Registration Policy for details.
Sensitive Situations
If the student finds them self in a situation, where inappropriate behavior or language on the part of a patient, clinical instructor, co-worker, or other individual at the experiential education rotation site causes the student to feel uncomfortable, the student should excuse them self from the situation. If the situation involves a patient, explain to the patient that another staff member will take over the interaction. Leave the uncomfortable situation. The student is advised to contact the course coordinator immediately regarding the situation. Furthermore, if the student finds them self in a situation where the student has observed, been asked or expected to participate in an improper moral, ethical, or legal activity as determined by the Pharmacy Practice Act, the student may disengage them self from the situation. The student is advised to contact the course coordinator immediately regarding the situation.
Sign-Up Policy
Please see the school’s Clerkship Sign-Up Policy.
Site Specific Requirements
If students select a site with specific requirements as listed on the clerkship webpage, then the students must complete the site-specific requirements prior to the start of the rotation block. Students not in compliance with site-specific requirements will not be allowed to start their pharmacy practice experience at the site.
Sexual Harassment
Please refer to the School of Pharmacy Sexual Harassment Policy for a link to the UW-Madison Sexual Harassment Policy as well as examples of sexual harassment.
Social Media
Students must comply with all applicable laws as well as with University and School of Pharmacy policies regarding use of social media. Students should recognize that by identifying themselves publicly through social media, they are creating perceptions about the School of Pharmacy, clinical/experiential sites, and the profession. Therefore, students may not post, transmit, or upload (including via email and social media) personal health information of other individuals; private (protected) academic information of another student; or content that is disrespectful to patients, faculty, staff, peers, or the public.
Questions or concerns regarding compliance with the Social Media Policy should be directed to the course coordinator or the Associate Dean for Student Affairs.
Staffing and Students
University of Wisconsin pharmacy students gain valuable practice experience while participating in their experiential rotations at a variety of sites in the State of Wisconsin, nationally, and internationally. These supervised experiences provide our students with opportunities to gain first-hand the knowledge, skills, attitudes, and behaviors that are necessary to practice successfully as pharmacists. While the school greatly appreciates the contributions of our participating sites, clinical instructors are reminded that the time students spend at rotation sites is a component of academic requirements for graduation. These experiences have specified objectives and outcomes. Furthermore, we acknowledge that there are technical skills that our students will benefit from learning. We also recognize that there are times when staffing levels at sites are problematic. However, while students are on rotation, they should NOT be expected to fill in for professional or technical staffing shortages. We would ask that all clinical instructors respect this expectation.
Please see the Complaints Policy if there are any concerns relating to staffing.
State Liability Coverage
Please refer to the school’s State Liability Coverage for information concerning liability insurance coverage for both preceptors and students.
Student Absence
No exam, exercise or assignment will be rescheduled, except under extenuating circumstances. If extenuating circumstances occur (e.g., documented illness, hospitalization, official school business, death in family), the course coordinator(s) might elect to reschedule an assignment, exercise, or exam for the affected student. Rescheduling will be considered only if you have notified the course coordinator(s) prior to the relevant due date. At minimum, you (or a friend, roommate, family member, etc.) must call course coordinator(s) and leave a message regarding the situation. Emailing the course coordinator(s) is an acceptable alternative to a phone call. No rescheduled activity or due date will be rescheduled a second time.
For further information concerning APPE student absences please refer to the APPE Attendance Policy in the General Manual.
Use of Technology Devices
Use of Technology Devices. (ie. smart phones, tablets, etc.) Students are responsible for making sure assignments are completed correctly/uploaded in Canvas. If an assignment fails to record, the student assumes full responsibility for the technology failure and will receive a score of zero (0) for the assignment. Students are STRONGLY ADVISED to immediately check Canvas to self-verify that assignments are uploaded successfully, even if the “thank you” screen was displayed.
Please refer to the school’s policy on the Use of Technology Devices.
Weather and/or if UW Madison Campus Closes Due to Weather
In situations of inclement weather, students are expected to use good judgment when traveling to the rotation site. Students should contact their clinical instructor to discuss any change in attendance plans. Hours missed due to inclement weather will need to be made up. Please refer to the full Weather Policy for the complete details.
Workplace Confidentiality
All activities conducted or discussed at PPE sites are considered confidential. This includes, but is not limited to, all patient care information or records of clinical activities, all financial activities, all business transactions and any business or financial records students may be exposed to as a part of the experiential program or as a part of everyday business being conducted at the PPE site. Students should not, without expressed written permission from the clinical instructor, discuss any of these activities or information away from the experiential education rotation site or with any other individual(s) not responsible for the experiential education experience. Failure to comply with this policy will immediately result in an incomplete course grade or course failure, and other disciplinary action, if necessary, as determined by the course coordinator.
Workplace Property
Students shall conduct themselves in accordance with existing laws and regulations relating to University property and the property of other individuals. Students shall not have unauthorized possession of University property or property of another member of the community.